Executive Secretary (Architecture Firm)

Join Pitergan Architect, a leading professional architecture firm in Jakarta Selatan, as our Executive Secretary. In this pivotal role, you will provide high-level administrative support to our executive team, ensuring seamless operations in a dynamic and creative environment. As part of a team that values innovation and excellence, you'll use industry-standard tools like Microsoft Office Suite, Google Workspace, and project management software to streamline processes and support our architects and designers in delivering exceptional projects.

Every day, you'll handle a mix of tasks, from coordinating meetings and managing schedules to assisting with client communications and document preparation. With a solid foundation in administrative practices and a passion for architecture, you'll play a crucial role in maintaining the firm's reputation for efficiency and professionalism. This is your chance to grow within a supportive team, leveraging your skills to contribute to the success of groundbreaking architectural projects.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to the executive team, including managing schedules, coordinating meetings, and preparing meeting materials.
• Assist with client communications, including drafting and sending emails, preparing presentation materials, and coordinating client visits.
• Manage and maintain office documentation, including contracts, proposals, and project files, using tools like Microsoft Office Suite and Google Workspace.
• Support project management activities, including tracking project timelines, managing project budgets, and coordinating with project teams.
• Maintain a well-organized office environment, including managing office supplies, maintaining office equipment, and ensuring a clean and comfortable workspace.
• Assist with event planning and coordination, including managing event logistics, coordinating with vendors, and ensuring smooth execution of events.
• Provide general administrative support to other departments as needed, including HR, finance, and marketing.
• Stay up-to-date with industry trends and best practices in administrative support and project management.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in administrative support or a related role, preferably in an architectural or professional services firm.
• Proficient in using Microsoft Office Suite, Google Workspace, and project management software such as Asana, Trello, or Monday.com.
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with a diverse team.
• Attention to detail and a commitment to maintaining a high level of accuracy and professionalism.
• Familiarity with architectural software and tools, such as AutoCAD, Revit, or SketchUp, is a plus.
• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities and deadlines.

🛠️ Keahlian

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